Scaling New Heights Vendors to See - Back-office Automation

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We here at Insightful Accountant are striving to help you maximize your time while attending Scaling New Heights 2018. That's why we provide features on course content and authors to help you decide what learning experiences best fit your needs and interest.  We also try to help you identify those vendors who are exhibiting solutions that meet a specific requirement you may be looking for.  In  this edition of our 'Vendors to See' series we look at those Scaling New Heights exhibitors offering solutions for automation of the back-office, either your clients or your own.

AutoEntry

AutoEntry is a data capture tool designed to import bills, receipts, sales invoices, bank and credit card statements and more into QuickBooks.  AutoEntry is an intelligent, cloud-based solution which eliminates manual data entry for accountants, bookkeepers and small businesses.

Available as a web or mobile app, AutoEntry captures and analyses data from scanned and photographed receipts, invoices, bank and card statements and more, and securely inputs this information into QuickBooks. AutoEntry is a smart solution that remembers how you categorize your expenses, so you won't ever have to categorize them again.

AutoEntry offers fair and flexible pricing using a credit pricing (kind of like a 'token') approach rather than tie you into fixed monthly subscriptions per company. Your pool of credits can be used across multiple companies and document types.

Why not take a few ‘tokens of time’ from your learning schedule and check-out the AutoEntry booth on the Scaling New Heights Exhibit floor, you may just find that it’s the back-office automation solution you have been looking for.

Bill.com

Bill.com  is the leading business payments company helping over 2M members process $36 billion in payments annually. Bill.com saves companies over 50% of the time typically spent on financial back-office operations by automating end-to-end processes. Bill.com helps businesses connect and do business by tying together finance and accounting programs, banks, customers, vendors, accounting professionals, and documents.

Bill.com not only syncs with QuickBooks, but they teamed up with Intuit to offer QBO Online Bill Pay powered by Bill.com. This makes it easy to manage the cash flow, because the incoming and outgoing money is all tracked in one place.

Every action happens inside of QBO. Users never needs to log into another system. Now you can create the Bill in QBO and pay the Bill in QBO, even though the behind-the-scenes magic occurs via Bill.com.

So now you have two choices, the regular Bill.com App with it’s enhanced functionality and Approver and Approval policy workflow options, or the more streamline ‘imbedded’ Bill.com features found in QBO Online Bill Pay powered by Bill.com.  To check both of them out thoroughly, just trek on over to the Bill.com booth on the Scaling New Heights Exhibit floor.

Botkeeper

Botkeeper is “the world’s first robotic bookkeeper” bringing businesses into the future with automated bookkeeping. With Botkeeper you will save time and money by automating your bookkeeping.

Botkeeper provides businesses with a powerful combination of skilled accountants and automated data entry through use of Machine Learning and Artificial Intelligence. Botkeeper clients receive 24/7 accounting and support as well as incredible insight into their financials with beautiful dashboards and unlimited reporting.

With Bokeeper you can keep your finger on the pulse of your financials with live data and monthly financials focused on cashflow. You will have better insight into your total operational costs including payroll, and if you are inventory-centric you will even get inventory management. And, Botkeeper even integrates with QuickBooks Online.

With botkeeper, companies can grow from 0 to 100+ employees and on average save 50% compared to the cost of a bookkeeper or outsourced firm.   If you think you have customers that are ready to take on the future right now, then stop by the Botkeeper booth at Scaling New Heights to check-out ‘the future of bookkeeping.’

Circulus

Circulus SMB was created to provide small and medium sized businesses with the tools to harness the power of an automated online AP workflow. The goal of Circulus is to offer a solution that is affordable to any business, while not compromising on technology or features.

Circulus has developed a solution which allows users to streamline processes, enhance data quality, tighten AP controls, and consolidate bill management into a single interface. They have created a simple-to-use solution which allows customers to focus on doing what they do best – growing their business.

Circulus believes if it involves data, documents or workflow, it can be automated. From approvals and exception handling to collection and digitization, their automation engines can significantly reduce operational costs.  Data extraction, cleansing, QA and validation are too time-consuming, not to mention error-prone, their processes automate your practices, integrating the data into your existing platforms. From collecting and digitizing to indexing and storage, Circulus’ ability to consolidate documentation takes the hassle out of locating, accessing and storing your business documents.

So why not stop by the Circulus booth at Scaling New Heights to check-out all this vendor has to offer in automating your workflows.

Hubdoc

Hubdoc is a practical, easy and versatile solution with the ability to ‘fetch’ documents automatically.  Hubdoc allows you to automatically collect bank, credit card, phone and other similar statements and bills. This substantially cuts down on time spent otherwise manually retrieving these documents. You can also securely store and unlimited number and  type of documents.

In addition to fetching data, Hubdoc gives you the ability to publish that data into your integrated applications like QuickBooks Online. With Hubdoc you can publish inventory items, publish multiple line items, publish class and customer, as well as publish deposits and refunds.

Hubdoc is mobile ready which means you can access it from your tablet or smart-phone (Apple or Android) as well as your desktop (or laptop).

Scaling New Heights would be a great time for you to check out why Hubdoc is a favorite App of so many ProAdvisors, just head over to their booth on the Exhibit Hall floor so you can ‘fetch’ Hubdoc as one of your favorite Apps too.

Invoiced

Has your business lost control of accounts receivable? Then you need Invoiced, an A/R automation system that gives you billing super powers. Invoiced automates the most tedious billing tasks, like sending out invoices on time, following up with late paying customers, and reconciling incoming invoice payment.

Why not join the 15,000+ companies that use Invoiced to manage their accounts receivable, reduce days sales outstanding, and simplify their accounting, in essence putting your billing on autopilot. With Invoiced you will tame the most challenging billing problems you have, and get paid 14 days faster, on average. 

Invoiced is fully PCI and HIPAA compliant so you can rest easy as it regards the security of your data.

With Invoiced you can expedite your invoice-to-cash cycle by making it easier for customers to pay the way they want to pay, including allowing customers to pay you back in installments. Your customers will also have access to their own portal giving them a 360-degree digital view of their relationship with your business, and Invoiced includes powerful recurring billing capabilities for unlocking predictable future revenue growth.

If you have been looking for a better way to deal with your accounts receivable issues, then stop by the Invoiced booth on the Scaling New Heights floor to let them show you A/R automation at it's best.

Neat

From expense capture and tracking to document and invoice management, see why Neat helps you stay organized and focused on growing their businesses.

The Neat story was born from a single idea – there’s a better way to deal with receipts for expense reports. That idea continues to evolve into a way to transform and manage digital or paper documents into data that professionals can use.

Since 2002, Neat has been a vital resource for small businesses and sole proprietorships needing fast and accurate document reduction and spending management solutions.

Neat provides a cloud-based expense data and document consolidation, retention and processing platform with a simple and intuitive reporting interface enabling users to get the results they need with no hassle. Neat fully integrates with QuickBooks allowing users to create expense reports in Neat that update into QuickBooks for reimbursement.

Don't you think it would be a 'neat' idea to stop by the Neat booth on the Exhibit Hall of Scaling New Heights to see how easily you and your clients can stay organized with such a 'neat' solution?

Receipt Bank

Receipt Bank provides technology that unlocks the value of accounting data, automates the bookkeeping process and helps build more valuable accountant-client relationships. Receipt Bank extracts key information from clients’ bills, receipts and invoices, removing the need for manual data entry. Data is then published directly into QuickBooks Online, providing an image of the source document.

 Receipt Bank's world class data extraction software makes manual data entry a thing of the past. Its award-winning automation technologies are used by more than 5,000 accounting and bookkeeping firms and thousands of small business customers around the world.

Receipt Bank Extract – its foundation product – enables accountants and bookkeepers to automate the document collection and data extraction process, with unlimited clients and usage. This seamless automation allows ProAdvisors to provide real-time monitoring of their clients’ cash flow. Accountants can ask questions in real-time versus weeks after the transactions take place.

Optimize and refresh your bookkeeping process and create a profitable workflow with the technology and resources from Receipt Bank. Just stop by the Receipt Bank booth on the Exhibit Hall floor at Scaling New Heights.

Recur 360

Recur360 automates your recurring invoicing workflow by simplifying the process, management and reporting. Create invoices to recur on any period you need, be that daily, weekly, monthly, or whenever. Recur360 will also automatically send out late/collection notices if a payment hasn't been received by the Due Date.

Recur360 allows you to choose the credit card processor of your choice while still posting all Invoices and Received Payments into QuickBooks as if they had been created there originally. You won’t be stuck with a single merchant service source for recurring credit-card charges.

Recur360 works with both QuickBooks Desktop and QuickBooks Online. So, if you have been looking for some other way to manage recurring invoicing, payments and/or merchant accounting processing then be sure to make a recurring visit to the Exhibit Hall at Scaling New Heights and check them out.

Scanov

Scanov is a best-in-class Artificially Intelligent paper-to-data capture engine that syncs instantly with QuickBooks to eliminate errors and save time and resources. Based upon my own observations, I can pretty much attest that Scanov appears to have the fastest ‘data capture’ engine for exporting bills, invoices and receipts to QuickBooks Online. 

Scanov is really an inexpensive configurable robot that automates the tedious back-office tasks of manual data entry while substantially improving accuracy related to your accounts payable and receivable.

Scanov’s automated robotic processes are the next generation of parsing data, turning printed information into digital data that systems can use.  You will easily snap or scan documents and upload the data and the image directly to QBO via an integrated Canon scanner.

So, if you have been ‘on the look’ for an automated solution to turn your piles of paper into data, why not ‘scan on over’ to the Scanov booth at Scaling New Heights and see just how fast this solution really is.

Remember to keep an eye out for more of our 'Vendors to See' series when we will be looking at other ways to streamline your workflows with automation, and also check on a variety of other vendors and their products.

Lastly, it's not too late to join us in Atlanta if you are not already registered for this year's conference. You can still sign-up at Scaling New Heights 2018. I look forward to seeing you there.