Recent Enhancements to QuickBooks Online Advanced

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Intuit continues to expand the feature-set of QuickBooks Online Advanced to appeal to the mid-market sector and meet the needs of small businesses that want to migrate up from other QBO products. Recently several enhancements were made to improve security and capabilities. 

Security features are becoming more granular

One of the noted differences between QuickBooks (Desktop) Enterprise and Pro/Premier was the level of security offered by the granularity of user roles and permissions. Well, QuickBooks Online Advanced is developing a common philosophy by expanding the granularity of User roles to ensure that people see and have permission to only the information that they should have access to.

Through custom role expansions in QBO Advanced, the product offers far greater capabilities to expand and control permissions than any other level of QuickBooks Online, and with the addition of new roles for payroll permissions, banking, expense management, and inventory management, these capabilities are even future enhanced.

More of the information you need

Another enhancement is the expanded capability to capture even more information essential to your business in the form of 'custom fields'. Custom fields give you the ability to sort and filter information in efficient ways so that you can track critical data related to your business on forms and reports.

QuickBooks Online Advanced has expanded support for a total of 48 custom fields. You can have 12 custom fields for Customers, 12 custom fields for Sales, 12 custom fields for Vendors, and 12 custom fields for Purchase Orders.

Batching to save time

QuickBooks Online Advanced continues to expand the capabilities of its 'Batch entry' feature. They began with batch invoicing, then they added batch expenses and batch checks and recently they added batch 'Bills'. With batch bills you can create and edit multiple bills in just a few clicks.

Copy and paste Vendor bill data from an Excel spreadsheet directly into the batch transactions panel with QuickBooks Online Advanced. Then apply online payments to invoices directly from the batch transactions panel, giving batch invoices the same flexibility and power of an individual invoice.

And that's not all, Batch Transactions also now support 'Sales Receipts'.

Easier Budgeting Too

QuickBooks Online Advanced allows you to have up to five budgets, and if you or your client routinely build budgets elsewhere, or your build your client's budget for them, the tedious and error-prone process of manually copying it into QuickBooks is no longer needed.

With QuickBooks Advanced you will now get a .csv template that can be used to either create or serve as the basis for mapping .csv files so they can be directly imported into QBO-ADV to create a new budget.

From the left-hand navigation bar select Budgets. You will be able to download a budget template from QuickBooks Advanced so you can create your budget using compatible data. Be certain not to add more columns or rows to the template. If you need more, or different accounts then you will need to add them to your chart of accounts within QBO Advanced before you download the template. After you complete your budget template you can import it directly into QuickBooks Advanced using the Import budget button (as shown above).

All of these enhancements not only expand the capabilities of QuickBooks Online Advanced but greatly streamline the workflows and enhance the functionality and performance the product offers to those using it. If you haven't already, maybe now is finally the time for your 'free test drive' of QBO Advanced, you might just want to check it out.