Previously, inviting employees to workforce was difficult if there was an accountant attached to a QBO file. That issue has been resolved plus we now have batch add for workforce.
Workforce is payroll tool employees can use to access their payroll details. Since so many employees prefer direct deposits for their payroll, they often miss out on important paystub details. Workforce now is a way for employees to stay up to date on the status of year to date totals including withholdings, time off balances and other important payroll details.
Workforce now is an employee portal and can be used to download paystubs and end of year W-2s. Providing employees with a paystub is a legal responsibility of the employer and workforce meets all the necessary requirements plus it is now easy to invite employees to use and access.
Here is how to get started inviting employees.
1) Start with the QBO left navigation bar.
2) Select Payroll, then Employees.
3) And then click on the Invite to Workforce button (highlighted below).
New 'Invite to Workforce' feature within the Employees tab of the Payroll menu item of QuickBooks Online.
Liz_QBO-Payroll_Batch-invite-Employees
4) A slider will open, and you can select any employees you wish to invite.
Select the employees and then enter their email addresses to invite them to view their pay stubs and W2s online generated from QBO Online Payroll.
Liz_QBO-Payroll_Invite-employees-to-workforce
5) Once employees are selected Send invitations.
6) From the same invite slider, you can view the status of the invitation and see who has accepted.
You can view the status of each invitation to see which invited individuals have accepted the invitation(s) you sent.
Liz_QBO-Payroll_Batch-Invites_Accepted-invites
7) If a user forgets to accept the invite it’s easy to resend from the same slider at a later date.
This is a great new feature, so if you would like to learn more about Workforce here is an official Intuit link for more information.