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This article is written in support of the course titled "What's New for You" at the Intuit 2014 Accounting Professionals Virtual Conference.This is the second of three articles on QuickBooks 2014 written as supporting curriculum for courses offered at Intuit's 2014 Accounting Professional's Virtual Conference, September 24 through 26, 2013. Other articles in this series will support Conference Courses titled What's New in QuickBooks 2014 for Your Clients, and What's New in QuickBooks Enterprise Solutions V-14. Conference participants will be able to obtain these materials from the Intuitive Accountant booth within the Exhibit Hall during the conference, as well as within the Conference Resource Center. If you have not previously registered for the Conference you can do so at:
http://learn.intuit.com/learncenter.asp?id=178421&page=23#sthash.wgz96zzp.dpbs
QuickBooks Accountant 2014 and Enterprise Accountant 14.0 add even more tools and improvements to empower you to work more efficiently with your clients’ data. These features include:
New! Client Collaborator
(QuickBooks Accountant 2014 PLUS and QuickBooks Enterprise Accountant)
What this feature does: Client Collaborator is available exclusively with QuickBooks Accountant 2014 PLUS. The software stores online inquiries about specific transactions. The client needs only to use QuickBooks 2014 desktop software, and be invited by the accountant to access the transaction inquiry and provide replies. (Slide 1)
How to access it: The accountant will initiate a transaction communication, from the menu bar, by selecting Accountant > Ask Client About Transaction. After sending the communication to the client (via the “cloud”) the customer will from the menu bar, selects Company > View Conversation List. The Accountant will then be able to view the customer’s replies from the menu bar, by selecting Accountant > View Conversation List. (Slide 2)
How does this feature help you serve your clients more efficiently? QuickBooks transactions now offer the ability to collaborate (ask a question and receive an answer) directly in the QuickBooks software for both the accountant and the client. (Slide 3)
What pain does this feature solve? Removes the need for long, difficult to track email threads between the accountant and client with specific questions about QuickBooks transactions. (Slide 4)
New! QuickBooks Accountant 2014 PLUS
(QuickBooks Accountant and QuickBooks Enterprise Accountant)
What this feature does: Includes software renewal, latest product updates, free access to Client Collaborator and Accountant Copy File Transfer service. Optionally, add phone support for a nominal fee.
How to access it: Purchase online http://accountants.intuit.com/accounting/quickbooks/accountant/
How does this feature help you serve your clients more efficiently? Your QuickBooks Accountant Plus includes:
- QuickBooks Accountant Software – receive upgrades
- Client Collaborator – connect with clients like never before without leaving QuickBooks
- Accountants Copy File Transfer Service – exchange files through firewall protected servers
What pain does this feature solve? Access to the latest features for working with your client’s files.
* Compare QuickBooks Accountant to QuickBooks Accountant 2014 PLUS
(or follow this shortened link: http://x.co/2EcUU )
** Included with your ProAdvisor paid membership. Otherwise, monthly or yearly payment plans available.
Improved! Batch Enter Transactions
(QuickBooks Accountant and all editions of QuickBooks Enterprise*)
What this feature does: Now you can enter stacks of Vendor Bills or Credits, and Customer Invoices or Credits in addition to Checks, Deposits, and Credit Card Charges & Credits in a spreadsheet-like interface. Alternatively, copy and paste 1000+ transactions from a spreadsheet and save them at once in QuickBooks. (Slide 5)
How to access it: From the menu bar, choose Accountant > Batch Enter Transactions. Also accessible from the Accountant Center and can be added to the Left Navigation toolbar. To access this feature in the non-Accountant Enterprise versions, from the menu bar, select Company > Batch Enter Transactions. (Slide 6)
How does this feature help you serve your clients more efficiently? Accounting professionals can grow their practice by offering write-up services. This tool enables accountants to work more efficiently. Use Batch Enter Transactions feature to copy and paste 1,000+ transactions from Excel**, as opposed to entering them one at a time. (Slide 7) Easily customize the displayed columns of data to show only the fields you need which saves you tabs and keystrokes. With this tool you can add the following transaction types:
- NEW! Customer Invoice and Invoice Credits
- NEW! Vendor Bill and Bill Credits (expense tab and item tab transactions)
- Checks (expense tab or item tab transactions)
- Deposits
- Credit Card Charges and Credits (expense tab or item tab transactions)
What pain does this feature solve? Hours of repetitive data entry can be accomplished in minutes, with far more accuracy. (Slide 8)
Click here for access to technical details and YouTube demonstration:
Or this shortened URL: http://tr.im/4ccvk
Improved! Client Data Review – Reclassify To Balance Sheet Account
(Accountant and Enterprise Accountant)
What this feature does: Reclassify Transactions now permits reclassifying the “To” account including Balance Sheet accounts. The change can only be between accounts of the same type, i.e. Bank account to Bank account, etc.
How to access it: From the menu bar, select Accountant > Client Data Review > Reclassify Transactions. On the Reclassify Transactions dialog select to View Balance Sheet Accounts. Select the incorrectly assigned account on the left side, then in the top right in the Show Transactions drop-down list select Non-Item-Based (reclassify TO account). Continue with the process by selecting the transactions and assigning the new account at the bottom of the dialog box. (Slide 9)
How does this feature help you serve your clients more efficiently? When a client inadvertently assigns the incorrect Balance Sheet account, the accounting professional can easily correct this in batch by assigning the proper source Balance Sheet account to the selected transactions.
What pain does this feature solve? Previous versions only allowed you to change the change the destination account (not the source account) or class assigned to Balance Sheet accounts.
Extras! Existing Tools and Features That Save You Time
(QuickBooks Accountant and QuickBooks Enterprise Accountant Only except as noted)
- Export to the client Journal Entries (does not require use of Accountant’s Copy)
- Reclassify hundreds of transactions all at once
- Fix incorrectly recorded sales tax payments
- Quickly troubleshoot inventory issues
- Identify changes made to list items
- Identify changes to beginning balances and auto create adjustments
- Match unapplied vendor and customer credits to open bills and invoices
- Clear Up Undeposited Funds account
- File Manager – Store file passwords, organize files by year, update files in batch
- Fixed Asset Manager (available with QuickBooks Accountant and all editions of QuickBooks Enterprise Solutions)
- QuickBooks Statement Writer - harness the power of Excel to create customized financials (available with QuickBooks Accountant and all editions of QuickBooks Enterprise Solutions)
- Toggle between industry editions of QuickBooks
- Backward compatibility: work with QuickBooks 2013 or QuickBooks 2014 Accountant's Copy
- Free remote access tool – using WebEx. Unlimited attended meetings and up to 2 computers for unattended access
Acknowledgement: The Publisher gratefully acknowledges the use of this material from Intuit's What's New in QuickBooks 2014 by this article's author; which publication was written for Intuit's 2014 Accounting Professional's Virtual Conference. This article was written and published for the express purpose of promotion., and in support, of Intuit's 2014 Accounting Professional's Virtual Conference.