You should rarely need to void a paycheck. Remember that voiding a paycheck is not like voiding other kinds of checks; paychecks have associated tax and other liability calculations and payments that need to be taken into consideration.
When an employee loses a paycheck or if their paycheck needs to be revised, the employee will usually bring it to your attention immediately. For this reason, QuickBooks offers the ability to edit, revise and/or re-print the original transaction.
So as a general rule “NEVER VOID A PAYCHECK!”
Replacing a Paycheck
The following steps may be used to replace a paycheck when taxes have already been remitted and/or monthly/quarterly payroll reports have been completed, and/or when the lost/stolen paycheck occurred in a prior fiscal period, because these steps do not affect 'cash', 'payroll expenses' or 'payroll liabilities' including those previously reported and/or remitted.
Replace payroll steps 1 and 2
Here is an expanded look at the actual paycheck located in step 2.
Replace paycheck step 2
Replace paycheck step 3
Replace paycheck steps 4 and 5
Replace paycheck Steps 6 and 7
Replace paycheck Step 7 notation
Replacing a Paycheck with Modifications
The following procedure may be used to modify and replace a paycheck when taxes have NOT already been remitted and monthly/quarterly payroll reports have NOT been completed, and when the erroneous paycheck occurred the same fiscal period, because these steps will impact 'cash', 'payroll expenses' or 'payroll liabilities'.
Adjusting an erronous paycheck
