Hidden Payroll Window
The best place to adjust a payroll liability balance is through the Adjust Payroll Liabilities window. However, if you need to adjust payroll items other than those associated with liabilities (e.g. deductions, federal withholding, state withholding, etc.) you cannot do so on the Adjust Payroll Liabilities window. But there is a secret window that offers significant functionality unequaled elsewhere in QuickBooks.
How to Access and Use this Window
Step 1.Select the Help drop-down menu and then select About QuickBooks.
Step 2.With the About QuickBooks splash displayed press CTRL+ALT+Y. QuickBooks displays the Enter Year to Date Amounts wizard. This wizard is much more flexible than the one embedded in the Setup Payroll Wizard, allowing you to enter payroll information for any date range and any employee regardless of whether the information is dated before or after the payroll start date and regardless of whether all tasks in the Payroll Setup Wizard are complete.
Step 3. Use the Enter Historical Paycheck window to increase/decrease (i.e. debit/credit) any payroll item. You can click Affect Accounts to control which accounts, if any, receive a debit or credit from the amounts you enter on the window. While the window reads "Quarterly Summary" you can enter any date range you wish in the "From" and "To" fields to restrict the impact to a single pay period, month, quarter or even calendar year.